The Virtual OfficeThe designer workspace
Your studio,
online.
The Virtual Office is a complete back-office for Indian designers and architects — projects, clients, GST invoicing, your team, AI design-compliance, vendor matching and on-site tracking, in one calm workspace instead of a dozen apps.
One workspace, two halves
What it isYour private desk
Six focused “rooms” for the daily run of a practice — your desk, studio, meeting room, filing cabinet, resource library and site office. This is where you work.
Where you collaborate
Seven power tools for working with others — project oversight, a shared activity timeline, a client portal, your team, AI compliance, vendor matching and contractor check-ins.
The six rooms
Workspace · your daily runMy Desk
Walk in and your day is laid out — active projects, deadlines, a daily checklist and live KPIs the moment you log in.
- Project & task KPIs: active, in-progress, pending and due-this-week
- A daily checklist that resets each morning
- Project cards with phase-progress bars + a pending-tasks table
The Studio
Design concepts, mood boards, material palettes and 3D renders in one creative room, with biophilic and Vaastu scoring.
- AI design-concept gallery, filterable by room
- 3D render sets with a full-screen lightbox
- Cost estimates and style tags on every concept
Meeting Room
Every client, lead and conversation in one place — so nothing slips between a site visit and a follow-up.
- Client & contact directory with WhatsApp / email shortcuts
- Communication log: calls, meetings, site visits, follow-ups
- Design-lead pipeline: New → Reviewed → Converted, with reminders
Filing Cabinet
GST invoices and quotations, payment milestones and an expense tracker — your project money, organised.
- Invoice / quotation builder with 18% GST and PDF export
- Status flow: Draft → Sent → Paid, with overdue flags
- Payment-milestone tracker and a categorised expense log
Resource Library
A cloud document vault and a saved vendor directory — BOQs, contracts and approvals always within reach.
- Document vault on cloud storage, foldered by type
- Share links for proposals and presentations
- Saved vendor directory by trade and city
Site Office
A searchable site diary across every project — visits, meetings and end-of-day notes, never lost in WhatsApp.
- Typed diary entries: site visits, client / vendor meetings, EOD notes
- Search and filter by project, type and date range
- A clean timeline grouped by day
The power tools
Virtual Office · collaborationBeta The collaboration tools are live to try now and rolling out to Pro accounts — full team and client sync is landing as we onboard the first studios.
Design Compliance
Upload the approved design and a current site photo. Get an overall compliance score, a breakdown across layout, materials, fixtures, colour, placement and workmanship, and a list of flagged deviations with recommended fixes — so quality control isn’t a guess.
Try it live — no sign-inVendor Match — AI-ranked contractors by trade, city and budget, with a shortlist you can compare and send RFQs to.
Project Activity — design, site, finance and comms in one timeline everyone on the project can follow.
Project Workspace — every project, its budget and its revenue pipeline, at a glance.
Project Workspace
BetaA studio-wide view of all live projects with the numbers that matter and a revenue pipeline.
- KPIs: active projects, revenue this month, pending approvals, deadlines
- Project cards with budget-spent and next-milestone
- Revenue pipeline chart across the portfolio
Project Activity
BetaDesign, site, finance and communication events in a single stream per project, with a live completion ring.
- Unified timeline filtered by Design / Site / Finance / Comms
- Author roles: designer, client, contractor, system
- Post notes and share updates to client or team
Client Portal
BetaYour homeowner sees their design journey, approves concepts and downloads documents — branded to you.
- Design-journey timeline from brief to handover
- Concept approvals and revision requests
- Document shelf: briefs, BOQs, contracts, invoices
Team
BetaInvite designers with roles and permissions, assign them to projects, and keep workload balanced.
- Role & permission levels (Full / Design / View)
- Project-assignment matrix across the team
- Workload bars and a team activity feed
Design Compliance
BetaUpload the approved design and a site photo and get a compliance score, a category breakdown and flagged deviations.
- Overall score with a 6-category breakdown
- Flagged deviations by severity, with fixes
- Compliance history per room and project
Vendor Match
BetaFilter by trade, city and budget, compare match scores and ratings, and shortlist contractors for RFQs.
- AI-ranked vendor recommendations with a match score
- Side-by-side comparison of shortlisted vendors
- Send an RFQ to your whole shortlist
Contractor Check-in
BetaYour contractor logs the day with photos, weather and compliance declarations — and you see a live score.
- Daily check-ins with photos and worker counts
- Four compliance declarations per entry
- Milestone tracker and a live compliance score
How it works
From sign-up to running your practiceGo Pro — or start free
Create your free Studio Matrx account to explore, then unlock the full Virtual Office with Pro Membership. Admins and design schools get it included.
Add your projects
Your active projects, phases and deadlines flow straight onto My Desk — KPIs, tasks and your schedule populate themselves.
Bring in team & clients
Invite designers with roles and permissions, and give each client a branded portal to follow their project and approve concepts.
Run the whole practice
Design in The Studio, invoice from the Filing Cabinet, track site work in the Site Office, and let AI check site work against the approved design.
A day in your Virtual Office
How to use itOpen My Desk — today’s checklist, overdue tasks and this week’s milestones are already waiting.
Generate concepts in The Studio and push them to the Client Portal for approval.
Raise a GST invoice in the Filing Cabinet and set the next payment milestone.
Your contractor checks in with photos; you run a Design-Compliance check on the latest site shot.
Assign a 3D artist in Team and shortlist a tile mason in Vendor Match.
Log the day in the Site Office diary — the Project Activity timeline keeps everyone aligned.
Who it’s for
Built for Indian practicesSolo designers
Your entire back-office — clients, money, documents and sites — in one tidy place instead of ten apps.
Growing studios
Roles, permissions, assignments and workload balance so a team of designers runs as one.
Architects
Project oversight, AI design-compliance and on-site tracking from concept through handover.
Design-build & contractors
Daily check-ins, milestone tracking and vendor coordination that keep execution honest.
Everything at a glance
13 tools, one membership| Tool | What it does |
|---|---|
| My Desk | Walk in and your day is laid out — active projects, deadlines, a daily checklist and live KPIs the moment you log in. |
| The Studio | Design concepts, mood boards, material palettes and 3D renders in one creative room, with biophilic and Vaastu scoring. |
| Meeting Room | Every client, lead and conversation in one place — so nothing slips between a site visit and a follow-up. |
| Filing Cabinet | GST invoices and quotations, payment milestones and an expense tracker — your project money, organised. |
| Resource Library | A cloud document vault and a saved vendor directory — BOQs, contracts and approvals always within reach. |
| Site Office | A searchable site diary across every project — visits, meetings and end-of-day notes, never lost in WhatsApp. |
| Project WorkspaceBeta | A studio-wide view of all live projects with the numbers that matter and a revenue pipeline. |
| Project ActivityBeta | Design, site, finance and communication events in a single stream per project, with a live completion ring. |
| Client PortalBeta | Your homeowner sees their design journey, approves concepts and downloads documents — branded to you. |
| TeamBeta | Invite designers with roles and permissions, assign them to projects, and keep workload balanced. |
| Design ComplianceBeta | Upload the approved design and a site photo and get a compliance score, a category breakdown and flagged deviations. |
| Vendor MatchBeta | Filter by trade, city and budget, compare match scores and ratings, and shortlist contractors for RFQs. |
| Contractor Check-inBeta | Your contractor logs the day with photos, weather and compliance declarations — and you see a live score. |
Questions
Who is the Virtual Office for?
Indian interior designers, architects and design studios — from solo practitioners to multi-person firms — who want their projects, clients, finances and site work in one professional workspace.
Is it free?
You can create a free account and explore Studio Matrx first. The full Virtual Office — the six workspace rooms and the seven power tools — is part of Pro Membership, and is included free for design schools and institutions.
Do my clients need an account?
No. The Client Portal gives each homeowner a simple, branded view of their own project — the design journey, concept approvals and documents — without any complicated sign-up.
How does the AI design-compliance check work?
You upload the approved design and a current site photo. The Virtual Office returns an overall compliance score, a breakdown across layout, materials, fixtures, colour, placement and workmanship, and a list of flagged deviations with recommended fixes.
Is it built for India?
Yes — GST-ready invoicing, ₹ budgets, Indian trades in Vendor Match, and Vaastu and biophilic scoring in The Studio. It is designed around how Indian design practices actually work.
Run your whole practice in one place.
Start free to explore Studio Matrx, then unlock the full Virtual Office with Pro Membership — built for how Indian designers and architects actually work.